Academics

Early Morning Transportation - Uber/Lyft

Pritzker School of Medicine Program

Related to Phase 2 and 3 Clerkship Travel, there are two types of reimbursement programs offered by Pritzker:

  1. Off-Site Clerkship Travel (via Personal Car / CTA Transportation) Program Details: https://pritzker.uchicago.edu/academics/funding-clerkship-travel
  2. Early Morning Transportation Program Details: See Below! 

Early Morning Transportation Program: This limited-program (only certain rotations eligible) was created to address the issue of no campus or city transportation available before 7:00am. See program terms (eligibility), deadlines, and submission steps detailed below. 

Additional Note:
Check your Workday account to confirm you are signed up for direct deposit (the quickest way to receive your reimbursement). If you are not signing up for direct deposit, you'll want to confirm your mailing address is accurate for the reimbursement to be mailed out via check.

-Revised 3/2025-

Subsidizes Uber / Lyft travel for students in the Hyde Park / Kenwood neighborhoods traveling to the University of Chicago Medical Center (UCMC) prior to 7:00am, as a part of their required Surgery, Ob/Gyn, Neuro ICU, or Pediatric, and Internal Medicine rotations (at UCMC only). Other rotations are NOT ELIGIBLE. Students will be reimbursed 50% of the cost of using a ride-hailing app (Uber or Lyft) to go FROM home TO UCM, before 7:00am.

Not Eligible:

  • Uber/Lyft from South Loop or other parts of the city to UCM. (Only Kenwood / Hyde Park pick up locations)
  • Travel for rotations not listed above (limited program)
  • Travel that starts at 7am or later (pick up time must be BEFORE 7am)
  • Rides home (this program is for rides to the hospital only, not for rides back home from a shift)

The Clerkship Travel Reimbursement Request form (process detailed below) is due within 15-days of your clerkship ending – we recommend submitting as soon as possible, once the rotation has ended. Requests submitted after the 15-day deadline are subject to losing eligibility for reimbursement.

Step 1: Download and complete the Clerkship Travel Reimbursement Form (excel doc - Tab 2, labeled Early Morning Transportation) from UChicago BOX. 

Step 2: Complete the Clerkship Travel Reimbursement Request google form. This form will require the following be uploaded: 

  • The Clerkship Travel Reimbursement Form (upload as an excel doc); and
  • ONE PDF which includes all original receipts from Uber / Lyft, in date order (We will not reimburse credit card statements).

Once the google form is submitted, your reimbursement request will be processed. If any additional information is needed, you would be notified via email. 

Additional Note:
Check your Workday account to confirm you are signed up for direct deposit (the quickest way to receive your reimbursement). If you are not signing up for direct deposit, you'll want to confirm your mailing address is accurate for the reimbursement to be mailed out via check.

dates

Timeline for Reimbursement

To help students more accurately anticipate the payday of their reimbursement, we’ve developed the following deadlines for our reimbursement forms to be completed, following Payroll’s own processing deadlines Pritzker Admin has to abide by. 

Using the chart to the left

  • If the reimbursement google form is submitted by (or before) 3/24/25 at 11:59pm, they will receive their reimbursement from Payroll on the 4/4/25 pay-date*.
  • If the reimbursement google form is submitted on (or after) 3/25/25 at 12:00am, they will receive their reimbursement from Payroll on the 4/18/25 pay-date*.

*This timeline is assuming the correct information has been provided in the reimbursement google form. If the correct information was not provided (i.e. if the student needs to be contacted for additional information), then there is likely to be a delay in the pay-date the reimbursement would be processed in time for.