Early Morning Transportation - Uber/Lyft

This program is designed to subsidize Uber or Lyft expenses for students in the Hyde Park / Kenwood neighborhoods who choose to use these ride hailing services to travel to the University of Chicago Medical Center (UCMC) prior to 7:00 AM, as a part of their required Surgery, Ob/Gyn, Neuro ICU, Pediatric & Internal Medicine rotations at UCMC. Students will be reimbursed 50% of the cost of using a ride-hailing app (Uber or Lyft) to go from home to UCMC before 7:00am. (You will not be reimbursed for Uber/Lyft from South Loop or other parts of the city). 

Within 15 days of the end of your required Surgery, Ob/Gyn, Neuro ICU, Pediatric, or Internal Medicine clerkship rotations at UCMC, please complete these steps to submit your reimbursement request. Requests submitted after the 15-day deadline are subject to losing eligibility for reimbursement

Step 1: Download and complete the Clerkship Travel Reimbursement Form (excel doc - Tab 2, labeled Early Morning Transportation) from UChicago BOX. 

Step 2: Complete the Clerkship Travel Reimbursement Request google form. This form will require the following be uploaded: 

  • The Clerkship Travel Reimbursement Form (upload as an excel doc); and
  • ONE PDF which includes all original receipts from Uber / Lyft, in date order (We will not reimburse credit card statements).

Once the google form is submitted, your reimbursement request will be processed. If any additional information is needed, you would be notified via email. 

Additional Note:
Check your Workday account to confirm you are signed up for direct deposit (the quickest way to receive your reimbursement). If you are not signing up for direct deposit, you'll want to confirm your mailing address is accurate for the reimbursement to be mailed out via check.

-Process as of 2/1/2023-


Timeline for Reimbursement

To help students more accurately anticipate the payday of their reimbursement, we’ve developed the following deadlines for our reimbursement forms to be completed, following Payroll’s own processing deadlines Pritzker Admin has to abide by. 

Using the chart to the left

  • If the reimbursement google form is submitted by (or before) 1/18/2023 at 11:59pm, they will receive their reimbursement from Payroll on the 1/27/23 pay-date*.
  • If the reimbursement google form is submitted on (or after) 1/19/23 at 12:00am, they will receive their reimbursement from Payroll on the 2/10/23 pay-date*.

*This timeline is assuming the correct information has been provided in the reimbursement google form. If the correct information was not provided (i.e. if the student needs to be contacted for additional information), then there is likely to be a delay in the pay-date the reimbursement would be processed in time for.