If you drive your car to an off-site clinic for one of the required third-year clerkships, you are eligible for "Private Car Mileage" reimbursement.
Additionally, we will reimburse for tolls and CTA/Metra, but we do not reimburse for parking or cabs. (Uber/Lyft reimbursement is available on a restricted basis.)
We have developed the process below in order confirm dates with your clerkship coordinator/site and provide appropriate "back up" documentation for the University's Procurement and Payment office.
CLERKSHIP TRAVEL REIMBURSEMENT
Please complete the following steps within 15 days of the end of your clerkship for reimbursement. Requests submitted after the 15-day deadline are subject to loosing eligibility for reimbursement:
Step 1: Download and complete the Clerkship Travel Reimbursement Form (excel doc - Tab 1 Personal Car + CTA Transportation) form UChicago BOX.
Step 2: Complete the Clerkship Travel Reimbursement Request google form. This form will require the following to be uploaded:
- The Clerkship Travel Reimbursement Form (upload as an excel doc).
Once the google form is submitted, your reimbursement request will be processed. If any additional information is needed, you would be notified via email.
Check your Workday account to confirm you are signed up for direct deposit (the quickest way to receive your reimbursement). If you are not signing up for direct deposit, you'll want to confirm your mailing address is accurate for the reimbursement to be mailed out via check.
-Process as of 2/1/2023-