Student Reimbursement Process & Timeline
For a student to be reimbursed for an eligible PRE-APPROVED expense (ex: pre-approved Dean’s Council funding, Wellness Grants, i2i grants, etc.), they must complete the Student Reimbursement Request google form. As a best practice, students should submit this form as soon as possible – once they have the receipt(s) and attendance info. At the latest, we ask that the reimbursement request is submitted within 14 days of the purchase / event.
- For third and fourth year medical students with clerkship related reimbursement questions, please visit our Off-Site Clerkship Travel and Early Morning Transportation - Uber/Lyft webpages.
- For students exploring funding support for scholarly opportunities (conference travel), please see the Student Conference Funding Support Application form.
The Reimbursement Process
The Pritzker Student Programs Admin (Kate / Candi / Alyssa) process the Student Reimbursement Requests, which are then submitted to the University’s Payroll Office for payment. The Payroll Office operates on a bi-weekly payday schedule, with paydays every other Friday.
Check your Workday account to ensure that you are signed up to receive payment via Direct Deposit. If you are not signed up for direct deposit in Workday, then Payroll will mail a physical check to the address on file, which can take 2-4 weeks after the payday to reach you.
IMPORTANT NOTE ABOUT TAX EXEMPTION
Pritzker cannot reimburse tax paid, since we are tax exempt. It is your responsibility to check in advance with the vendor / business / restaurant / etc. that you will be purchasing from to confirm that they can process tax exemption with the Notice of Tax-Exempt Status letter found here.
If you do end up paying tax, you will not be reimbursed for it (you will still be reimbursed for the eligible pre-tax spending and tip – as applicable).
If you have any questions about this, please reach out to us before making any purchases. Email: firstname.lastname@example.org Walk-ins: BSLC 104R